This notice ws last revised on 23 August 2018.
At Ixaris Group (consisting of Entropay Ltd and Ixaris Systems Ltd), it is our priority to ensure that the data your share with us will treated with utmost confidentiality and we are dedicated to protect this information during our recruitment and selection processes.
With this notice, we aim to provide you with all the information you need to know about
As Ixaris Group is based in Malta and the UK, we are subject to EU Data Protection Legislation, including the GDPR, and to follow its principles:
When submitting your application at Ixaris Group, we may also collect and process the following data about you to help in the recruitment process and other administrative purposes. We will only collect information that is required for the career opportunity you are applying for.
The majority of the information that we have about you is the information you give to us in your application. However sometimes we also get information about you from other sources.
We will use this information namely for the purpose of this recruitment exercise, that is, assessing your suitability for the role and communicate with you about the progress of your application. Also linked with this purpose, we may also use this information to:
For more information about our recruitment process, you may visit this our “Hiring Process” page, which will give you a step-by-step guide on what to expect once you submit your application with us.
We might share your personal information with the following third parties for the purposes of processing your application:
All our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
We will retain your personal information for a period of 12 months, from our last interaction with you, unless we have another lawful reason for retaining the information for longer. After this period, we will securely destroy your personal information in accordance with applicable laws and regulations.
If we wish to retain your personal information on file, on the basis that a further opportunity may arise in future and we may wish to consider you for that, we will write to you separately, seeking your explicit consent to retain your personal information for a fixed period on that basis.
We process data within the EEA and countries deemed by the European Union as having adequate safeguards for protecting personal data. These countries are recognised by the EU as having suitable safeguards for the rights and freedoms of individuals and recourse processes by which data subjects can exercise their rights.
We will only consider transferring your data outside of the EU if the following conditions are met.
A transfer, or set of transfers, may be made where the transfer is:
Made from a register which under UK or EU law is intended to provide information to the public (and which is open to consultation by either the public in general or those able to show a legitimate interest in inspecting the register).
We have appointed a data protection officer to oversee compliance with this Privacy Notice. If you have any questions about this Privacy Notice or how we handle your personal information, please contact the data protection officer, Ms Denise Vella on 27330092 or [email protected]
We respect the rights and freedoms of individuals and as such we would like to make you aware of the following. You have the:
To exercise your rights above please contact our Data Protection Officer, Data Controller or Company representative via any of the channels provided.
In some circumstances, we may request that you provide us with more information to be able to verify your identity.
If you are unhappy with the way your information has been handled at Ixaris group, please contact our DPO via any of the channels provided in this section.
You also have the right to lodge a complaint with our supervisory authority. Ixaris’s main establishment is Malta, thus its supervisory authority is the IDPC in Malta. Their contact details are as follows: https://idpc.org.mt/en/Pages/contact/complaints.aspxx.
Quick Links for exercising your rights:
We always rely on your consent to process your information. This means that you: